How OASBO Simplified Event Data with MemberSuite & EventsAir

When associations adopt new technology, one of the biggest challenges isn’t the platform itself. It’s making sure all of the systems work together smoothly.

That was exactly the challenge facing the Ohio Association of School Business Officials (OASBO) as they expanded their event management capabilities with EventsAir while continuing to use MemberSuite as their AMS.

To help bridge the gap between the two systems, OASBO partnered with AMS Geek to build a streamlined integration powered by Data Sangria.

The Challenge

Like many associations, OASBO relies on multiple platforms to manage membership data, event registrations, and attendee experiences.

MemberSuite remained the organization’s central AMS, while EventsAir was selected to enhance event management capabilities. The issue? Keeping attendee and registration data synchronized between both platforms without requiring manual updates or duplicate entry.

Without integration, teams often run into:

• Duplicate records
• Delayed registration updates
• Manual reconciliation between systems
• Inconsistent attendee data
• Refund and cancellation tracking headaches

OASBO needed a solution that would automate these processes while reducing administrative overhead for staff.

The Solution: Data Sangria Integration Services

AMS Geek implemented a custom one-way integration using Data Sangria, our middleware platform designed specifically for association technology ecosystems.

The integration automatically syncs registration and contact data from MemberSuite into EventsAir, helping ensure both systems stay aligned as registrations, updates, and cancellations occur.

What the Integration Handles

The solution includes automated processes for:

• Syncing active and recently completed events
• Creating or updating attendee records
• Preventing duplicate contacts
• Syncing paid registrations
• Managing cancellations and refunds
• Updating attendee information when member records change

This means staff no longer have to manually reconcile event records between systems or worry about outdated attendee data creating issues onsite.

Why This Matters for Associations

Associations are increasingly building best-of-breed tech stacks instead of relying on a single platform to do everything.

That flexibility creates better member experiences but only if the systems communicate effectively.

By integrating MemberSuite and EventsAir, OASBO is able to:

• Reduce manual data entry
• Improve registration accuracy
• Keep event systems up to date automatically
• Deliver a smoother attendee experience
• Save staff time on operational tasks

Most importantly, the organization can focus more on serving members and less on managing spreadsheets or troubleshooting disconnected systems.

Built for Real-World Association Operations

One of the key considerations in this project was accounting for the reality that member data changes constantly.

People update emails. Titles change. Organizations merge. Registrations get canceled.

The integration was designed to continuously account for these updates so that attendee information inside EventsAir stays current even after someone registers.

That level of automation helps associations avoid one of the most common integration pain points: stale data.

The Growing Need for Association Integrations

As association technology ecosystems continue to evolve, integrations are becoming less of a “nice to have” and more of a necessity.

Platforms like MemberSuite, EventsAir, Higher Logic, Cvent, Fonteva, NetForum, and others all play important roles, but organizations need reliable ways to connect them.

That’s where AMS Geek and Data Sangria come in.

We help associations eliminate manual processes, automate workflows, and create cleaner, more connected systems that scale with organizational growth.

Looking Ahead

For OASBO, this integration represents more than just a technical project. It’s part of a broader strategy to modernize operations and improve the experience for both staff and members.

And for AMS Geek, it’s another example of how thoughtful integrations can help associations get more value from the platforms they already use.