AMS selections and implementations are time-consuming and a great deal of work. Before reaching out to AMS providers, there’s a lot of work to be done internally. During this time, you’ll want to determine key players, confirm your blackout dates, and create a list of features that you want in your next AMS. Once all the hard work of selecting an AMS is over, it may feel like you’re almost to the finish line. While your organization is much closer to your goal, don’t lose focus during the implementation phase.
When implementing an association management system (AMS), there are a few common mistakes that organizations should be aware of.
Data clean-up and migration
First, many organizations overlook the importance of data migration and fail to plan for it. Data migration is essential for ensuring that all data is properly transferred to the new system, so it’s important to ensure that this is done properly.
Staff (or member) training
Second, some organizations fail to consider the training that needs to be provided to staff members to ensure that they can use the new system effectively.
Time to Implement
Third, organizations often underestimate the time and effort that it takes to properly configure the system and ensure that it works in the intended way. Generally,there should be a three-month overlap between the new system and the legacy system. This allows time to iron out any issues and details.
Integration and Organizational Needs
Fourth, another common pitfall is not thinking of how the new system might integrate with other platforms in the future, whether it’s an integration they should have at launch, or sometime down the road. Some organizations fail to properly evaluate their needs and select the right system for their organization. Our iPaaS, Data Sangria may help solve many of the integration pains felt by your organization. Find out more about how we can help here.
Rebuilding old processes in a new system
Finally, some organizations fall into the same habits and processes that caused their need for a new AMS. Take the time and make sure you utilize feedback from your team and members to create improved processes that will make life easier for your organization down the road.
